Help:Travel bookings
Flight bookings
Faculty and staff bookings are made directly in Concur.
According to the University of Manitoba travel policy, student travel should be paid through the Guest and Student Travel Claim Form (see below). Reimbursements can only be made once the trip is complete. In practice, we have booked international flights for students and for group travel (e.g., international meetings) through Carlson Wagonlit Travel.
Send an email to UOFMYWG.ca@contactcwt.com with the following information:
- RN [NUMBER]
- FOAP: 320821 / 316200 / 713009 / 2000 [Adjust the account number as needed; 713009 is for a foreign student]
- Name: [FULL NAME AS ON PASSPORT]
- Date of Birth: [DATE OF BIRTH]
- Passport number: [PASSPORT NUMBER]
- City of travel origin: Winnipeg
- Destination: [DESTINATION]
- Departure: [DATE] (least expensive option)
- Return: [DATE]
Travel claims
Guests and students should submit their receipts itemized in the Travel Claim Form, accompanied by the Bank Transfer Request Form.
Navigate to http://www.umanitoba.ca/expense_rn/ to get a reference number for the travel claim. Enter this at the top of the form.
Consult the chart of accounts to identify the correct account code for each expense. For example, accommodations for a foreign student would be code 713109, "Accom - Student Foreign". Student expenses usually have separate codes from faculty/staff expenses, and often there is a distinction between foreign and domestic students. These are the same codes that will show up in FAST when performing account reconciliations.
- Fund: 320821 – SSHRC/PG895-2018-1017/Johnson,Derek
- Organization: 316200 – Anthropology
- Account: See the chart of accounts
- Program: 2000 – Sponsored Research Expenses
Send the completed form to Derek for signature, then forward to travinfo@umanitoba.ca.
