Help:Invoice submission instructions

You should have received a Purchase Order listing the full amount allocated to your contract. Depending on the payment terms of the contract, you will one or more invoices against this full amount. Each invoice will use the same Purchase Order number.

Each invoice should be made out to "The University of Manitoba".

Costs for each invoice should generally be combined into a single line item matching what is described under "Line Item Details" in the Purchase Order. If you will be submitting more than one invoice against the same line item, you can indicate in brackets what elements are included in the current invoice (e.g., "stage 1 field research", "survey analysis"). Unless we agreed specifically to reimburse itemized direct costs, you should only bill for research-related services; direct costs and administrative expenses / overhead will be included in the overall amount invoiced for each research deliverable.

The billing address is:

 Supplier Payment Services
 414 Administration Bldg.
 The University of Manitoba
 Winnipeg MB R3T 2N2
 Canada

Within the invoice, you must include the University of Manitoba Purchase Order number, which is a six-digit code prefixed with "P" (e.g., P0047430).

The invoice should be saved as a PDF, with a filename that includes your name (individual or organization).

Please also submit your bank account details using the University of Manitoba Bank Transfer Request form. Your account details are not stored on file permanently, so you will need to re-submit a copy of this form with each invoice.

Send your invoice and bank information form to University of Manitoba Supplier Payment Services (SPSInvoices@umanitoba.ca), copying the DFM email (dried.fish.matters@umanitoba.ca).